How to Create a Tournament

This is a step-by-step guide to creating tournaments with Tournament Manager. In addition to the mandatory steps there is some extra tips and information to help you get by most of the common problems. The contents are in chronological order, divided based on the different tabs on Tournament Manager.

Contents

Tournaments

Tournament Setup

Round Setup

Tournament Site

Branding

Entries

Players

Groups & Start List

Results & Options

 

Tournaments

Tournaments view is an overall view where you will find all your tournaments, see the dates and the statuses.

1. Click from the left navigation bar “Tournaments”
   
   
2. Choose “Create New” to start setting up your tournament. Create New tournament button is active after you have purchased a license.

Note: checking the icon on the right adds the tournament to the calendar. The settings icon on the right opens more options, like copy and remove Tournament.

Tournament Setup

On the Tournament Setup the basic details for the tournament are set. This includes Type, Name, Tour (optional), Divisions (optional) and whether or not the Tournament should be Private.

1. Choose the suitable type for your tournament.

• This guide is for a single round tournament.
• If your tournament doesn’t have start list and players can sign up and send scores during a week, for example, see the guide for Weekly Tournament
• If your tournament has more than one round, see guide for Multiround Tournaments

2. If the tournament is part of a Tour, see guide for Tour & Ranking
   
   
3. If the tournament has divisions, see guide for Divisions
   
   
4. Making the Tournament Private prevents it from being visible to other GameBook users who are not in the competition.
   
   
5. Save and move to Round Setup

 

Round Setup 

On the “Round Setup” tab the basic details of the round are set. For example, Date and Time, Club, Course and default tees for men and women along with game formats and possible contests are chosen here.

1. Type in the date and start time or utilize the calendar view.
   
   
2. Choose to hide scores from the players from up to 3 last.
   
   
3. Choose correct country, club and course version along with the default tees for men and women.

NOTE: You can choose to play only Front 9 or Back 9 instead of full round.

NOTE: Unsure if the scorecard is up to date? Click “See scorecard” to inspect the situation.

4. Choose the primary (and side) game format from the dropdown menu. The game formats are sorted by the number of players in the team.

NOTE: In stableford game mode you can choose from four different variations.

5. If Use Handicaps -setting is OFF then all players have playing handicap 0. This is often referred to as “Scratch.” If the setting is ON then you can choose what percentage of the handicap is applied. Also, whether the Course handicap is used (Course rating and slope are applied from the selected course) or just the handicap index is rounded up.
   
   
6. Side Game allows you to use same scoring for an alternative game format. For example, Stableford can be the Primary Game and Skins the Side Game.

NOTE: There are some limitations to which Game Formats can be used since the scoring must be the same as for the Primary Game. Side Game formats have the same additional settings available if chosen as the Primary Game.

7. If your tournament has Closest to Pin, Longest Drive or Straightest Drive contests you can add those here and choose the holes for them. Golf Gamebook App can be used to measure distances enter results and follow the leaderboard.
   
   
8. Save and proceed.

NOTE: Join and View code can be found on this page.

Tournament Site

Tournament Site is your tournament’s very own web site. It is an optional feature. See guide for Tournament Site.

Branding

Under the branding tab there are options for different branding features for both the Tournament Site as well as the Golf GameBook mobile app. See guide for Branding your tournament.

Entries

Enabling entries tab makes it possible for players to join the tournament via a sign-up link. The link will appear in the Tournament Site. See guide on how to set Entries for players to sign up to the tournament from the Tournament Site.

Players

Players tab gives you an overview of all the players who have signed up or been added to the tournament. You can also search add and manage players from here. For team games, the team creation also happens on this tab.

1. You can add unregistered players by typing name, gender, handicap and email. If the email is linked to a Golf GameBook account, it will automatically detect the player and retrieve the correct information according to their profile.

NOTE: Unregistered players don’t have access to the Golf Gamebook App and Scoring, but registered players can insert scores for them.

2. Import Players allows you to import a player list from an Excel file.

NOTE: The file needs to be very carefully configured for it to work properly. Therefore, it is recommendable to use the template and insert the players there.

3. When you have players at the Player Pool you can select from Extra Info an additional info to be shown next to players Home Club.

NOTE: By utilizing the “Arrived” checker, you can easily follow who has arrived and who is yet to come.

4. If the Tournament has limited number of entries, the ones who were left out to the queue are added to the “Reserved” tab.
   
   
5. With the pen icon you can manually change the players’ handicaps and remove them.
   
   
6. Proceed to Groups and Start Lists

Groups and Start List

On this page you can configure the start settings to your liking. The players are organised to groups and the tournament is started here as well.

1. Choose the start time for the first group along with the start type. The interval between groups is chosen here too.

Note: A Start Tee selector appears if you choose any Shotgun option. You’ll see how many groups are needed and you can choose 1-2 groups to start from each tee.
Shotgun reverse – First group will start from the 1^st tee, second group from 18^th tee, third from 17^th and so on.

2. Create the start list.

- You can create an empty list and drag the players to groups manually as you wish or

- Utilize the player's pool order (for example HCP) by first sorting the Player pool on the right according to some attribute and then clicking on the “Select fill criteria”. You can also choose to fill the groups by random.

NOTE: Always click on the “Update Changes” on the bottom after you have made modifications. Otherwise the changes won’t update to the app or leaderboards.

Note: Removing or adding players is done in the previous Players tab.

Note: To drag the players click on the six-dot icon to the left from player’s name. Clicking elsewhere in the player’s box will allow you to edit their handicap and the tee they’re playing from.

3. Enabling the start list toggle makes the list visible to the players in the app as well as to the tournament site if one is used. Note that this won't allow anyone to insert scores. They'll only see their playing group, start time and starting hole.

4. Player scoring: Enabling this allows players to enter scores in the app and the admin to enter them on "Results and Options" tab. This essentially starts the tournament. 

Note: Enabling scoring automatically closes the entries!

Results and Options

On this page you can edit any scores, follow all leaderboards, set the tie-break settings and finally end the round.

1. Enable or disable tied positions. If they are disabled, you can choose countback or handicap as the tie breaking method.

Note: The unchosen tie break method will be used as secondary tie break method. Finally, if the even the winner will be chosen by random.

Note: If something seems delayed with the scores, "Refresh scores" often comes in handy along with the “Update Changes” pop-up mentioned in the previous section!

2. Clicking on the different tabs allows you to inspect leaderboards for primary game, side game and contests.

3. Clicking the pen allows you to edit any score on any hole and even fill in the scores for an entire round. Remember to click save.

4. “End Round” closes the scoring for this tournament.

Note: If you need to edit scores, switch “End Round” to off to be able to edit.

5. “Publish Results” publishes the scores (also the hidden holes) to the tournament site and app for all to see.

Note: If you need to go back to edit scores, "Publish Results" can be turned off. After this "End Round" can be turned off and scores altered.

"Send ranking points" is a part of the tour and ranking features. See guide for this.