This is a step-by-step guide to creating team tournaments like scrambles with Tournament Manager. In addition to the mandatory steps there is some extra tips and information to help you get by most of the common problems.
Contents
Tournaments
Tournament Setup
Round Setup
Tournament Site
Branding
Entries
Players
Groups and Start List
Results and Options
Tournaments
- Click from the left navigation bar “Tournaments”
- Choose “Create New” to start setting up your tournament. Create New tournament button is active after you have purchased a license.
Note: checking the icon on the right adds the tournament to the calendar. The settings icon on the right opens more options, like removing the tournament.
Tournament Setup
On the Tournament Setup the basic details for the tournament are set. This includes Type, Name, Tour (optional), Divisions (optional) and whether or not the Tournament should be Private.
1. Choose the suitable type for your team tournament.
- NOTE: Team games can not be played as as a Weekly Tournament or Multiround Tournaments.
2. If the tournament is part of a Tour, see guide for Tour & Ranking.
- NOTE: Only individual players can be granted ranking points. Teams can not.
3. If the tournament has divisions, see guide for Divisions to find out if they are suitable for your tournament.
4. Making the Tournament Private prevents it from being visible in the app to other GameBook users who that are not in the tournament.
5. Save and move to Round Setup
Round Setup
On the “Round Setup” tab the basic details of the round are set. For example, Date and Time, Club, Course and default tees for men and women along with game formats and possible contests are chosen here.
1. Type in the date and start time or utilise the calendar view.
2. You can hide up to three last holes from the leaderboards. This prevents the players from seeing each other's complete scores until the results are published. Players can still see their own scores all the time.
3. Choose correct country, club and course version along with the default tees for men and women.
- NOTE: You can choose to play only Front 9 or Back 9 instead of full round.
- NOTE: Unsure if the scorecard is up to date? Click “See scorecard” to inspect the situation.
4. Choose the primary (and side) game format from the dropdown menu. The game formats are sorted by the number of players in the team.
- NOTE: In Stableford game mode you can choose from four different variations.
- NOTE: With 3 or more Players Game Formats you can also select Default Team Size. This determines how many players can Sign Up to the team from Tournament Site.
5. If Use Handicaps -setting is OFF then all players have playing handicap 0. This is often referred to as “Scratch.”
If the setting is ON then you can choose what percentage of the handicap is applied. Also, whether the Course handicap is used (Course rating and slope are applied from the selected tee) or just the handicap index is rounded up.
- NOTE: There are also modifications available if you don’t want to use the traditional Stableford counting.
- NOTE: Limit to Lowest Playing Handicap -setting limits the Team Handicap to be same or lower than the lowest individual course handicap from the team members.
6. Side Game allows you to use same scoring for an alternative game format. For example, Stableford can be the Primary Game and Skins the Side Game. There are some limitations to which Game Formats can be used since the scoring must be the same as for the Primary Game. Side Game formats have the same additional settings available if chosen as the Primary Game.
7. If your tournament has Closest to Pin, Longest Drive or Straightest Drive contests you can add those here and choose the holes for them. These are always individual so they go just fine with team games as well. Golf GameBook App can be used to measure distances and/or enter results. Contest results can be followed on the leaderboards in the app and on the Tournament Site.
8. Save and proceed.
Tournament Site
Tournament Site is your tournament’s very own web site. It is an optional feature. If you want to use an online sign up, the Tournament Site has to be enabled. See Guide for Tournament Site.
Branding
Under the branding tab there are options for different branding features for both the Tournament Site as well as the Golf GameBook mobile app. See Guide for Branding your tournament
Entries
Enabling entries tab makes it possible for players to join the tournament either individually or in teams via a sign-up link. The link will appear in the Tournament Site. See Guide for how to set the Entries for players who sign up from the Tournament Website.
Players
Player tab gives you an overview of all the players who have signed up or been added to the tournament. You can also search add and manage players from here. For team games, the team creation also happens on this tab.
1. You can add unregistered players by typing name, gender, handicap and email. If the email is linked to a Golf GameBook account, it will automatically detect the player and retrieve the correct information according to their profile.
- NOTE: Unregistered players don’t have access to the Golf GameBook App and Scoring, but registered players and tournament admins can insert scores for them.
2. Import Players allows you to import a player list from an Excel file.
- NOTE: The file needs to be very carefully configured for it to work properly. Therefore, it is recommendable to use the template. However, players can individually, and teams must be created manually.
3. When you have players at the Player Pool you can select from Extra Info an additional info to be shown next to players Home Club. If you have used custom questions, the answers will be here.
- NOTE: By utilising the “Arrived” checker, you can easily follow who has arrived and who is yet to come.
4. If the Tournament has limited number of entries, and reserve list is enabled, the ones who were left out to the queue are added to the “Reserved” tab.
5. With the pen icon you can manually change the players’ handicaps and remove them.
6. To create and manage teams, choose “Teams” next to “Player Pool”.
7. You can add team by clicking "Add team", delete them one by one by clicking on the right corner of the team field, or remove all the teams by clicking “Clear” on the top right of the green area.
- NOTE: If “Entries By Teams” has been used, all Teams who have Signed Up are shown at the Teams -list.
8. Drag unassigned players from the right by clicking on the six dots and moving the player to the assigned Team.
9. Team name is by default the last name of the first added player. It can be changed by clicking the pen icon.
Groups and Start Lists
On this page you can configure the start settings to your liking. The players are organised to groups and the tournament is started here as well.
1. Choose the start time for the first group along with the start type. The interval between groups is chosen here too.
Note: A Start Tee selector appears if you choose any Shotgun option. You’ll see how many groups are needed and you can choose 1-2 groups to start from each tee.
Shotgun reverse – First group will start from the 1st tee, second group from 18th tee, third from 17th and so on.
2. Create the start list. By default, the right number of groups are created based on the number of teams and maximum players / group. Players exact handicap is shown along with the bolded playing handicap.
NOTE: Always click on the “Update Changes” on the bottom after you have made modifications. Otherwise the changes won’t update to the app or leaderboards.
Note: Removing players, adding players and editing the teams is done in the previous Players tab.
Note: To drag the players click on the six-dot icon to the left from player’s name. Clicking elsewhere in the player’s box will allow you to edit their handicap and the tee they’re playing from.
3. Enabling the start list toggle makes the list visible to the players in the app as well as to the tournament site if one is used. Note: this won't allow anyone to insert scores. They'll only see their playing group, start time and starting hole.
4. Player scoring: Enabling this allows players to enter scores in the Golf GameBook app.
Results and options
On this page you can edit any scores, follow all leaderboards, set the tie-break settings and finally end the round.
1. Enable or disable tied positions. If they are disabled, you can choose countback or handicap as the tie breaking method.
Note: The unchosen tie break method will be used as secondary tie break method. Finally, if the even the winner will be chosen by random.
Note: If something seems delayed with the scores, "Refresh scores" often comes in handy along with the “Update Changes” pop-up mentioned in the previous section!
2. Clicking on the different tabs allows you to inspect leaderboards for primary game, side game and contests.
3. Clicking the pen allows you to edit any score on any hole and even fill in the scores for an entire round. Remember to click save.
4. “End Round” closes the scoring for this tournament.
Note: If you need to edit scores, switch “End Round” to off to be able to edit.
5. “Publish Results” publishes the scores (also the hidden holes) to the tournament site and app for everyone to see.
Note: If you need to go back to edit scores, "Publish Results" can be turned off. After this "End Round" can be turned off and scores altered.
Send ranking points is a part of the tour and ranking features. See guide for this.