This guide helps you with entries. This article focuses on using entries with team tournaments. Entries work a bit differently with individual games, so if you're looking for help with them, please check How to use Entries with Individual Tournaments.
1. If you have created a Tournament Site you can switch the “Use Entries” to enabled. This activates the “Sign Up” button in the Tournament Site and allows players to enter the Tournament by themselves.
2. “Players enter the tournament” can be set to “Individually” or “By Teams.”
Individually means that players enter the tournaments individually and organizer then creates teams manually.
By Teams means that first player who Sign Up can invite rest of the players to the team. For example, if player X Signs Up then he is responsible for inviting players Y and Z and fill the 3 player team.
- Note: To enter the tournament the invitees have to go through the link sent to their emails.
3. You can limit the number of teams by enabling the "Set maximum number of teams".
4. After this, you can choose the number of teams allowed. After max entries is reached, no Sign Ups are accepted anymore.
- Note: With team games, there is no reserve list available.
5. Time frame for Entries and Cancellations can be set and chosen dates become visible under the “Sign Up” button on the Tournament Site. If time frames are not set players can Sign Up and Cancel until the Tournament is ended.
6. “Allow players to select their tee box” adds a selection of available tees from the course where Tournament is played to the Sign Up form and each player can choose the tee where they want to play from. This selection is not visible if the settings is off.
- Note: This is possible only with Team Game Formats where each player plays their own score.
7. Custom Questions enables Tournament Organizer to ask questions from all players when they Sign Up. On the Sign Up form which players use when they sign up, mandatory questions are marked with an asterisk (*).
8. More questions can be added from “+ Add Question” and there can be up to 5 questions in one tournament.
9. Questions can be removed from “-“ button in the right end of the row.
10. Answers can be mandatory or optional.
11. Answer types are Yes/No and free text. Choose the one which suits better for the question.
- Note: In team games, the questions are personal so each participant will give their own answers.
How a Player can enter a Team in to the Tournament
- From the Invitation or Tournament Site players click “Sign Up” they log in and a Sign Up -form opens.
- Player can see how many Teams can Sign Up and in case of tournament being full a note of it.
- If there are questions set to the Sing Up, they will be visible in here. Each team member will see the same form.
- Team Name can be edited.
- Player 1 can first check if hcp is correct and then select from which tee he/she wants to play from (If this is allowed from the settings). Then he/she can add team members for the Player 2 – 5 rows (depending on how many players a team should have).
- By adding a name, hcp and email for team members and clicking “Sign Up” they are invited to the tournament and this team.
- Invited team member will get an e-mail where he/she can accept or decline the invitation.
- Inviter gets an e-mail when invitee responds and if the invitation is declined he/she should log in to the Sign Up form again and invite another player for the team.
- If invited player has a Golf Gamebook profile registered with the same e-mail which was used in the invitation, name and hcp will be replaced from what was written in the invitation to those found from the profile.
-If there is no Golf GameBook profile registered with email used in the invitation, new unregistered player will be added to the game. Unregistered players can be changed to registered accounts by the tournament organizer.
- Note: Players should be informed that they are responsible of gathering the whole team. In most team formats it’s impossible to play if the team doesn’t have right number of players.
- Note: All team members can log in from Tournament Site “Sign Up” button and edit their team and/or player detail, such as Team Name and hcps.
After all Team Members have confirmed their participation (for invited team members the link to confirm is found from the invitation email) the Team shown at Players - Teams section and can be added to the Groups and Start List and play the game.